Administrative work should not be the reason you need another hire.
Flovi helps specialty practices and ambulatory surgery centers automate repetitive coordination between the systems they already use — with human review, documented fallbacks, and measurable operating outcomes.
Automate the handoffs around your core systems.
Flovi is not another EHR, ASC platform, or clinical system of record. We focus on the administrative work that still happens between people, inboxes, spreadsheets, portals, and existing software.
Reduce the chasing.
Route inbound information, flag missing fields, create a work queue, and surface exceptions for staff review instead of asking someone to monitor every handoff manually.
Make the queue visible.
Coordinate non-clinical scheduling tasks, reminders, status changes, and exception handling around the systems your team already trusts.
Move the file once.
Classify, route, rename, track, and escalate administrative documents so staff spend less time forwarding attachments and rebuilding the same context.
Stop rebuilding Friday.
Pull operational data into a repeatable reporting flow, document the source, flag anomalies, and deliver the same management view on schedule.
Remove repeat touches.
Automate administrative handoffs across finance, supply, vendor, HR, and internal operating workflows where the rules are clear and exceptions can be held for review.
Automate the normal. Hold the weird.
Design workflows that move routine cases automatically and stop when confidence, data quality, policy, or human judgment requires intervention.
Built by an operator who learned the technology.
Most automation consultants start with the software. I started with the operating problem.
Before founding Flovi, I spent nearly a decade in healthcare spend management, analytics, integration, and process improvement at The Resource Group. That work included hospital-system integrations, a multi-site surgical instrument conversion across surgery centers, privacy-sensitive vendor migration, automated reporting pipelines, healthcare analytics leadership, and a large-scale system migration.
I also came up through finance and accounting, then earned my MBA from Vanderbilt Owen. That matters because automation only makes sense when the operating economics make sense.
Flovi is the combination of those two tracks: operator judgment plus hands-on implementation.
Daniel Stroud
Founder · Flovi Automate · Nashville, Tennessee
Map it. Bound it. Test it. Then turn it on.
Healthcare does not need more black boxes. Every production workflow gets an owner, acceptance criteria, an exception path, and a manual fallback.
30 minutes. We identify one administrative workflow worth investigating and tell you whether it is a sensible automation candidate.
Map the current state, quantify staff burden, document systems and data, identify exceptions, and define what must remain human.
Build one bounded workflow with acceptance tests, user review, logging, and a documented manual fallback before production use.
Compare the baseline to the live workflow: hours, touches, cycle time, queue age, exception rate, or another defensible operating metric.
Only after the first workflow earns trust do we connect additional handoffs or move into a managed operating relationship.
Failure mode before feature list.
Flovi starts with administrative workflows and defines the operating boundary before implementation. We do not market a blanket “HIPAA-compliant AI” claim.
People can take control.
The manual process is documented before the automated path is treated as production-ready.
The workflow knows when to stop.
Low-confidence, incomplete, unusual, or policy-sensitive cases can be routed to human review instead of being forced through.
Know where information goes.
Healthcare projects require an explicit view of systems, data movement, storage, access, vendors, and retention before sensitive information is introduced.
Turn it off cleanly.
Every production design includes a defined way to disable the workflow and return operations to a safe manual state.
Minimum required access.
Credentials and integrations should be scoped to the job — not broad convenience access to systems or data.
One workflow owner.
A named operating owner approves the target state, exceptions, acceptance criteria, and production handoff.
Price the first decision small enough to test.
The first engagement is designed to prove judgment and delivery discipline before a larger transformation.
Workflow diagnostic
Current-state map, burden estimate, systems/data map, risk notes, and prioritized opportunity list.
- Typical duration: 1–2 weeks
- No production automation
- Useful even if Flovi does not build it
Healthcare automation pilot
One bounded administrative workflow, acceptance criteria, UAT, fallback, launch, and short measurement period.
- Typical duration: 2–4 weeks
- One workflow only
- Baseline measured before build
Practice automation sprint
Two to four connected administrative workflows after the initial operating model is proven.
- Typical duration: 4–8 weeks
- Connected workflows
- Runbook + operating handoff
ASC / multi-location build
Multiple workflows, integrations, reporting, controls, exception handling, and operating handoff.
Managed automation
Monitoring, incidents, small changes, and quarterly workflow optimization after a production build.
Fractional automation lead
Roadmap, governance, vendor coordination, backlog ownership, and implementation leadership for teams that need an operating owner.
PRICES ARE STARTING RANGES · FINAL SCOPE DEPENDS ON SYSTEMS, DATA, EXCEPTIONS, AND REQUIRED CONTROLS
Fit is part of the product.
Good fit.
- Specialty practice or ASC with a lean administrative team.
- One recurring workflow has a visible owner and measurable burden.
- Your team wants to keep its core systems and fix the handoffs around them.
- You are willing to define exceptions and a manual fallback.
- The first project can stay administrative and bounded.
Not a fit.
- Clinical decision-making automation or replacement of clinical judgment.
- A project with no accountable workflow owner.
- Unsupported access to sensitive data or vendors without the required agreements.
- A cheap chatbot with no operating process behind it.
- A project where no safe manual fallback can be defined.
Bring one workflow your team should not still be doing manually.
We will map the problem at a high level, identify the likely failure points, and tell you whether it is worth automating. If it is not, you will hear that too.